How to Plan a Disney Vacation Buying Guide, Stores, and Prices
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How to Plan a Disney Vacation

by cmelgarejo

You've been debating where to go on vacation  for some time now. All you can think about is the dullness of everyday life and how you need some fun, some excitement, and, darn it, to feel like a kid again.  But my God, you have no idea where to start.  Well stop moping and start planning, because the world of Disney is now your next destination!  Disney World really is a world unto itself, covering over 30,000 acres of land.  No, that's not a typo. But never fear! You've got a veteran with 7 visits under her belt guiding your way. With a whole lot of planning and a little bit of pixie dust, you'll be ready to take on a Disney vacation .

Getting Started

When to Go

So you know where you're headed off to, but now you can't decide when to book the vacation. Disney World is broken up into three seasons as far as crowds go: peak, mid, and off-peak seasons. Peak season includes all the major dates that the biggest crowds hit the parks, and off-peak are times when the crowds disperse a bit. Mid-season implies that the crowds are there, but far more bearable than peak season. The approximate times of year for each season are listed below.

Peak Season

  • Presidents' Week
  • Spring Break (Mid-March through Late April)
  • Summer (June through Labor Day)
  • Thanksgiving Weekend
  • Christmas through New Year's

Mid-Season

  • End of Presidents' Week to early March
  • Late April to Early June

Off-Peak Season

  • January
  • The week after Labor Day to the week before Thanksgiving
  • The week after Thanksgiving to the week before Christmas

An easy way to anticipate peak seasons is to pinpoint any time of the year when most children are out of school; a majority are spending their vacation enjoying the most magical place on earth. So if you can pull the kids from school or it's an adults-only trip and have more options for time off, consider off-peak. Disney often has great deals during off-peak season to entice more visitors as well, so you might find yourself with a great discount on hotels or dining.

Seasonal Events

Disney offers some fantastic seasonal events. From holiday exclusive parades to various festivals, there's so much additional fun that you may want to plan your trip around what appeals most to you. Here are a few of the most popular.

Marathon Weekends: If you are a marathon runner  looking for a unique experience, you'll want to head to Disney during January or February for the Disney World Marathon Weekend and Disney Princess Half Marathon Weekend, respectively. The Marathons extend through each Disney park before they open to public view.

Flower and Garden Festival: From the first week of March to mid-May, Epcot hosts the Flower and Garden festival. Each year there are new topiaries shaped like Disney characters, live music, and even a  butterfly garden.

Star Wars Weekends: Usually running anywhere from the end of May to June, Star Wars  events consist of four weekends packed with an awesome parade, special screenings, commemorative memorabilia , and meet and greets with the actors from the movies. You'll also find the characters from the movies to take pictures with everywhere.

Mickey's Not So Scary Halloween Party: A personal favorite, the Halloween party takes place in Magic Kingdom from September to the first week in November. Feel free to dress in costume as tons of other guests will. You'll get to trick or treat all night (yes, even the adults!), meet characters in their Halloween costumes, mingle with villains , and witness probably the best parade and fireworks show all year round.

Mickey's Very Merry Christmas Party: Mickey really knows how to throw a party! Also in the Magic Kingdom, you'll be treated to cheery parades, holiday fireworks and live music. 

Food and Wine Festival: Love food? Who doesn't1 The Food and Wine Festival takes place from October to mid November in Epcot. They set up extra kiosks representing additional countries, each filled with samples of food and drinks from the region.

Where To Stay

Before you fly down to sunny Florida , you'll need a place to stay. Disney has multiple resorts within its property, so your first decision will be whether you want to stay on site or off site. Off site accommodations encompass all nearby hotels that are independent entities from Disney ownership. Staying on site means enjoying one of Disney's resorts or a partner resort on Disney property.

Off Site Options

Staying off site will save you a good amount of money on hotel, as they usually offer great deals to entice guests to stay off property. Thankfully, there are plenty of reasonable (and deluxe) hotels outside of Disney in the Orlando area, but some are more conveniently located than others. Some nearby options include the following.

  • Radisson Resort Orlando
  • Gaylord Palms Resort and Spa
  • Buena Vista Suites
  • Caribe Royale

These are just some of the dozens of hotels in the area. Be aware that you'll also need a car for travel purposes if you're staying off property, so make sure you book the car ahead of time, and perhaps time the drive between your hotel and the different parks. You wouldn't want to miss the magic due to traffic congestion!

On Site Options

There are multiple perks to staying on site, all of which should be considered before moving ahead to buy the full package.

  • Free Transportation: Free buses travel between Disney hotels and parks, preventing the necessity of an expensive rental car.
  • Free Airport Shuttle: Disney's Magical Express is a complimentary service to those staying on site. You can board a coach bus at the airport, which will take you to your resort and also pick you up the day you depart.
  • Extra Magic Hours: Only guests staying on site can take advantage of Extra Magic Hours, in which parks open one hour early in the morning and up to three hours later in the evening on certain days of the week.
  • Key to the World Card: Your room card can act as your park ticket and your credit card, so forget having to cart around a pile of cash, cards, and tickets!
  • Package Delivery: If you find a delicate or bulky souvenir  that you'd rather not carry through Splash Mountain, Disney can deliver your package straight your hotel room.
  • Dining Package: Only on site guests can sign up for a Disney Dining package to save money on food. 

So, you've decided either on site or off site, but you are still not sure where exactly to stay. Disney Hotels are broken down into different categories based on budget. Value, Moderate, Deluxe, and Deluxe Villa. They also offer camping grounds  if you're looking to "rough it" while you're there. Still, there's a resort for every budget and with all different kinds of themes. The time of year you choose is going to greatly affect the price of the hotel you stay in; big holiday seasons will cost more than quiet times of year.

Value Hotels

Value hotels are great when you want that Disney spirit without paying an arm and a leg; basic amenities and a cheaper hotel are your top accommodation priorities. Value hotels run anywhere from $82 to $169 a night, the higher prices mostly during Christmas and New Year's Eve.

Pop Century

Pop Century's grounds are separated into decades--from the 1960's to 1990's--and have giant decoration to match the trends for each phase.

All-Star Music

All-Star Music has a piano shaped pool, giant musical notes, and great tunes playing all over the premises.

All-Star Sports

If you or your little ones are sports fanatics , they'll love the different sports fields and oversized gear.

All-Star Movies

All-Star Movies highlights some of the greatest Disney movie  characters in massive statue form.

Moderate Hotels

Moderate hotels are more detailed in their themes and give you that soothing, resort-like feel. The prices for moderate hotels run from $174 to about $244 a night.

Caribbean Beach

Caribbean Beach Resort is a colorful Caribbean getaway with man-made white sand beaches.

Coronado Springs

With the architecture of Mexico and old Aztec buildings, Coronado Springs has a ton of charm and a large lake in the center of the property.

Port Orleans French Quarter

Building designs mimic the bars and hot-spots of the French Quarter in New Orleans, with an atmosphere of Mardi Gras all year round.

Port Orleans Riverside

The other part of the Port Orleans resort, it has beautiful buildings reminiscent of plantation mansions in the South.

Fort Wilderness

With both beautiful rooms and even a campground, Fort Wilderness will make you feel like you're lodging in the deep woods.

Deluxe Hotels

These hotels are for when you want to go all out and live a life of luxury during your Mickey Mouse rendezvous. Running anywhere from $300 to over $600 a night (and that's just for their lowest priced rooms!), it's an expensive choice but a truly indulgent experience.

Contemporary

The Contemporary  is the only hotel with the monorail positioned right through the middle of it! You'll be at the gates of the Magic Kingdom in 5 minutes.

Polynesian

The Polynesian will set the mood for a tropical island experience: leis , palm trees, and sandy beaches included.

Animal Kingdom Lodge

if you want a unique experience, the Animal Kingdom Lodge has rooms that overlook a savanna with live animals roaming around.

Boardwalk Inn

If you like the feel of old Myrtle Beach, the Boardwalk Inn feels like you're at the shore. It's also a short walk away from Epcot.

Grand Floridian

The Grand Floridian is themed as a Victorian seaside resort, complete with spa amenities and home to one of the best restaurants on property, Victoria and Albert's.

Wilderness Lodge

Feel like roughing it in one of the swankest lodges you've ever been in? Book Wilderness Lodge now! Fun fact: The hotel lobby is modeled after the Old Faithful Inn.

Beach Club

This resort has a lovely Newport cottage theme. It features a back entrance to Epcot and is a 15 minute walk from Hollywood Studios.

Yacht Club

The Yacht Club is right next door to its sister resort, the Beach Club, and they share the same staff, resources, and amenities.

What to Pack

Your flight is booked, your hotel is picked, but you're stumped when it comes to packing the perfect detailed suitcase . Here's an idea of what every good Disney traveler should bring along.

Comfortable Sneakers 

Make sure you pack comfortable sneakers as you will do MILES of walking in Disney World. Don't bring unworn, new sneakers for the occasion! If you buy a new pair, make sure they're broken in before the trip or you will have blisters.

A Guide Book 

If this is your first trip, you will definitely want to take advantage of all the little details and insight of a guide book. The most popular choices are The Unofficial Guide ,Birnbaum's , and PassPorter's .

Sunscreen 

The Florida sun is hot! Even if you think you're going during a cooler time of year, that sun can still scorch your skin you as you're standing in those lines. Sunscreen  is a must.

Jacket 

Ok, this may seem contradictory to sunscreen, but while Florida can be blindingly sunny, its weather can also change in a blink of an eye. Bring something to layer with in case nights get chilly.

Umbrella/Poncho 

Rain is the name of the game in Florida. It may seem like a crystal clear morning, but thunderstorms pass almost every day, especially in the summer. Bring an umbrella  or poncho . You can buy them in the parks but they will be much cheaper if you bring one from home.

Transportation Options

Once you're in Orlando, you need to get around, right? The area is full of long highways, so to get from park to park you'll either need a rental car or Disney's own transportation if you are staying in a Disney resort.

Complimentary Transportation

If you have Disney accommodations, you get the added perk of free transportation around Walt Disney World. This isn't just to the main theme parks, but also the water parks, Downtown Disney shopping area, even the airport!

Magical Express: The Magical Express is an easy way to get to and from your hotel when traveling to the Orlando Airport. Before your trip, you can call either your travel agent or Disney's booking hotline (depending on how you organized your trip) and give them your flight information. When you arrive at Orlando, you'll head to the Magical Express desk and hop on a coach bus that will drop you off at your hotel. It's argued that sometimes this can take much longer than riding a cab, as the buses often stop at other hotels, so it's up to you if you want to either shell the extra dough or can afford the extra time spent traveling.

The night before your departure from Disney, you'll get an envelope under the door giving you a pick up time in the morning. The Magical Express leaves about 3 hours before your flight, so again, if you'd rather not leave so early and want to head to the airport on your own time, take a cab. The Magical Express is certainly not mandatory so the choice is yours.

Buses: Bus service is available at every on site Disney resort. There are designated bus stops in front of the resort's main doors (and sometimes in several other locations if the resort is particularly large) that show you where to line up for which destination. Buses run pretty consistently through out the day, and even into the early morning after the parks close, in case you get side-tracked somewhere! 

Monorail: The monorail  is as much an icon as Cinderella's castle. It's a closed circuit track with an express and a resort service line. While the rail always stops at Epcot, Magic Kingdom, and the Transportation and Ticket Center, it doesn't go directly from Epcot to Magic Kingdom; you have to transfer from one to another at the TTC.  The Resort service track stops at the Contemporary, Polynesian, and Grand Floridian resorts: an added perk for staying at any one of these three.

Ferrys: Yup, they have water transportation too. Disney really does think of everything. The main ferry crosses the Seven Seas Lagoon, which extends from the Magic Kingdom parking lot to the front gates of the park. Besides the primary ferry, there are also boat launches at several resorts that will take you to Magic Kingdom, Epcot, Hollywood Studios, and even Downtown Disney.

Tips for Renting a Car

If you're renting a car because you're either not staying on property or simply want to be able to travel independently, here are a few tips for car rentals in the Disney World area.

  • Reserve online: If possible, reserve your car online ahead of time. This will usually get you the best rate and you'll receive your car faster when you check in.
  • Over 25 Driver: Make sure the driver is over 25 years old. Some companies do let you rent under that age, but you usually have to pay extra fees. Save yourself the money if you have older people in your group.
  • Insurance: You can opt to use your own car insurance to cover any damages. It'll save you money from extra fees for using the car rental company's pricey insurance rates.
  • Rental Car Companies: The rental car companies located in Orlando include Hertz, Avis, National, Dollar Advantage, Budget, Alamo, Thrifty, and Enterprise. That's a lot of choices, so shop around for the best deals beforehand.

Park Tickets

The most important piece of paper you'll ever hold in Disney World is your park tickets (besides that autographed photo from Mickey!). Park ticket options are pretty straight forward and there's plenty of flexibility depending on what you're planning.  Here's some basic tips when buying tickets.

  • Number of Days: Disney allows you to purchase park passes that encompass a desired number of days--between 1 and 10 days. It's cheaper to buy multiple day tickets at once than to buy them separately. 
  • Base Ticket: The base ticket is a single park ticket. It'll get you into one park on one day.
  • Park Hopper: The park hopper option can be added to any ticket, letting you get into multiple parks in one day. This is an incredibly useful option as it allows plenty of flexibility.
  • Water Park Fun and More: This is another add-on option that will give you one admission per day to Blizzard Beach and Typhoon Lagoon water parks, DisneyQuest, the ESPN Wide World of Sports Complex, and the Oak Trail Golf Course.
  • No Expiration: Tickets will expire 14 days after the first day of use, unless you get the no expiration perk added. If you think you'll be returning to Disney and haven't used up all your days during your visit, this is a huge benefit as you'll be able to carry it over to your next trip, even if it's years away!

Dining Options

Disney has every kind of food you can imagine, and prices for all wallet sizes. Here are some tips for keeping your dining experience easy and affordable.

  • Disney Dining Plan: The Disney Dining Plan--or DDP for short--can be added to vacation plans for those staying on property. The DDP is offered in various levels, but the overall idea is you pay one lump sum for your stay and get enough vouchers for daily snacks and meals to cover all your needs. You won't have to break out any cash for food, unless you want something extra that isn't covered.
  • Grocery Shopping: Consider dropping by a grocery store  and stocking up the hotel room. If you rent a fridge  or have one already in the room, you can buy food for the week and bring sandwiches to the parks. Just remember; you can't bring whole coolers into Disney territory so make sure whatever you bring will fit in a backpack .
  • Daily Budget: If you aren't doing the dining plan, you'll want to budget about $30-$80 a person each day. It really depends on how many extra snacks you'll be getting along the way and how often you'll have sit down meals as opposed to counter service.
  • Advanced Dining Reservations: Disney restaurants can get packed during certain times of the year. If you don't want a wait, you can actual call and make reservations 180 days before the actual dining date!  It may sound crazy to book that far in advance, but for the most popular restaurants, you'll want to secure a seat as soon as possible.

The Four Parks

Park Overview

Magic Kingdom: The end-all-be-all of all amusement parks, Magic Kingdom is the quintessential Disney experience.  It is the first park that was built in the resort, which opened in 1971. Its layout follows the same structure of Disneyland's Magic Kingdom, except the one in Disneyland can fit INSIDE Disney World's Magic Kingdom. It's that big. With Cinderella's Castle  and classic attractions like Splash Mountain and The Haunted Mansion , this will be the park you'll want to return to multiple times in your trip. It typically takes 2 days to experience everything in the Magic Kingdom.

Epcot: Epcot is actually an acronym; Experimental Prototype Community Of Tomorrow. Walt Disney original was planning a futuristic city, but after his passing, the idea was turned into a park that combines both education and science as well as worldly adventures. It is broken up into two sections: Future World and World Showcase. The park is so big, people often joke that Epcot actually stands for "Every Person Comes Out Tired". Expect to spend 2 to 2.5 days here.

Hollywood Studios: If you love the idea of old Hollywood, Hollywood Studios is the place for you. It has thrills like Tower of Terror , lots of stage shows like Beauty and the Beast, and backstage tours of the animation and film studios. Plan 1 to 1.5 days for Hollywood Studios.

Animal Kingdom: Animal Kingdom is the youngest park, focusing on bringing guests into the jungles of Asia and the Serengeti of Africa, and even back in time to Dinoland. When the park first opened, Disney advertised it with a fictional word "nahtazu" (not a zoo), as to emphasis there was much more to experience here. Give a full day to Animal Kingdom.

What to Bring

As unfashionable as a fanny pack may be, it's your best way of carrying things comfortably into the park and still having a free hand. But what to bring?  Besides obvious choices like cash and your park tickets, here are some essentials to take with you.

Hand Sanitizer 

Disney World is a big place with lots of hands touching lots of things. Keep yourself germ-free on your trip by carrying a bottle of hand sanitizer  with you.

Camera 

Don't leave the room without your camera ! Disney is full of amazing photo opportunities, from landmarks to characters to other surprises. Don't forget to also bring your charger  or extra batteries!

First Aid Supplies 

If you don't have room for a whole kit , bring smaller essentials like Band-Aids ,aspirin , and ointments  for cuts and scrapes.

Park Maps

You can pick up maps as you enter the park or from your hotel's front desk. The parks can be confusing to wander without some sort of guidance.

Water Bottle 

Even if you think you're going at a cooler time of year, always bring a water bottle . You'll be doing a lot of walking and will need to stay hydrated. Refill at water fountains when you run out!

Outside the Parks

Outside of the parks there is still tons to do. Disney has its own shopping and dining district--Downtown Disney--that's accessible by both boat and bus. They also have a boardwalk area for more shopping, food, and boardwalk entertainment like magicians and jugglers. Beyond that, don't forget there is also:

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